New hires are an asset of any company in achieving its business goals. As with new employees, making a good first impression is important for employers when welcoming them on their first day on the job.
A part of new employee satisfaction is ensuring they are onboarded properly. The first day is the best time to help them find their place in the team and assimilate the company culture.
How to do that? Here is a new employee checklist to make sure your new team member feels welcomed.
Pre-arrival email
Make sure to send your new hire a pre-arrival email containing all the information they’ll need for their orientation. This email is to guarantee your new employee feels prepared and enthusiastic to start.
The pre-arrival email could include:
- Congratulation message for the new job
- Any information they will need to access the office, like the office address
- Things to bring to the office on their first day
- Any paperwork they’ll need to fill out before their first day
- Office dress code
- Employee handbook
Welcome email
On their first day, a welcome email should come from the HR team. Aside from welcoming the new employee to the company, the email introduces them to the whole team.
A welcome email could include:
- The new employee’s picture
- The new employee’s role and department
- The new employee’s fun facts
- Link to their LinkedIn profile so other team members can connect
Prepare their welcome kit
Part of your new employee checklist are welcome kits. These help improve employee satisfaction as they feel a part of the company since day one.
If created properly, welcome kits can also instill company values and create a sense of loyalty. They should also include important onboarding information and fun company swag to be more effective.
Prepare the tools they’ll need
Another thing that should be included in your new employee checklist is preparing all the tools they need to perform their job. Speak with their manager to determine what they will need on their first day. This could include business cards, a computer, specific software, etc.
Plan out their first week
Managers and HR should have a plan for their new employee. Schedule their classes, training, or anything else that they’ll need to complete the orientation.
Try to include some fun activities: A team activity to get to know their new coworkers or a one-on-one coffee with the department head.
Introduction
Take the opportunity to introduce the new employee to their team members and other departments they will interact soon.
Also, introduce the new hires to each other if they are starting on the same day.
First-day lunch
To foster a sense of collaboration with the new team member, plan a first-day lunch with the employee.
Or, have an HR take the new hire out to lunch as they are already familiar with each other before the start date.
Explain other perks of the job
Explain some perks of working with your company. This can instill company values from the get-go and knowledgeable about the company.
Company perks might include:
- discount programs or travel stipends
- cultural activities to get involved in
- health and wellness programs
- referral bonuses
Check in with the new employee
Reach out and check in with them throughout their first week. Assist with their questions or if they need anything. These will be very much appreciated.
Feedback
After their first week or two, ask the new employee for any feedback on their interview process and onboarding. Hiring and onboarding is a continuous process of improvement.
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